189 Jobs in New York, NY
ReqRoute,Inc is Hiring an Office Admin Assistant Near New York, NY
Job Title: Office Admin Assistant
Position Type: 11 MonthsWeekly Schedule for this position: Monday-Thursday 7:30Am to 3:00PM and Friday 8:00AM to 6:00PMLocation: New York city, NY - 10175 (Onsite)Job Description• Be part of the Facilities Team, assisting the Manager and Assistant Manager• Reception duties• Accounts Payables, Security Reports and Trackers• Mail Processing• Covering and training security• Creating IT tickets• Keeping inventory records and supplies up to datePrinciple Accountabilities• Answer and transfer calls for clients, using Avaya computer VOIP phone system.a) Making sure all calls are transferred to correct locations, using phone log or address book.b) Keeping phone log up to date, as clients change or employees exit.• Handling company maila) Responsible for all mail and packages that comes in the office, (Fed Ex, UPS, Postal)b) Scanning mail to certain team leads or managersc) Distribute mail for those working in the officed) Place mail by security for designated remote employees to pickupe) Ensuring mail is correctly logged by the security guards• Assisting Security guard as neededa) Assist new security guard with trainingb) Open ticket for IT to install; Outlook, Teams, Okta and basic computer programsc) Email Facility Managers to add programs needed for reports and badging; CCTV, CCure, VMSd) Sign in visitors and vendors or temp employees on VMS or Kioske) Create badges as needed for new hires or employees losing badgesf) Covering guards every two hours, while they do their roundsg) Request all monthly logs from security, the first of every monthh) Scan monthly reports to Facilities Manager; (IDF/MDF reports, visitor logs and Daily Rosters)i) Keep all security reports in facilities cabinet• Keeping Excel trackers up to datea) Sustainability reports for Utilities, (PA American Water, UGI Natural Gas, UGI Electrica. Need to be updated as bills arrive and submitted monthlyb) Yearly trackers accurately kept up to datea. Checking all vendor invoices that arrive and send to FM and FM Assistant; b. Send to account payables, US Imaging and person in charge of receiving invoicesc. Add to yearly tracker; shared office tracker and Genpact Facility tracker• Respond to all emails dailya) Respond to all emails daily in a timely manner, to resolve all concernsb) Respond to emails from vendors, regarding invoices to be paidc) Research why invoices have not be paidd) Request invoices from vendors if not receivede) Look in vendors websites to pull up invoices monthly and forward to AP and FM • Ordering suppliesa) Order office supplies from Staples as needed, with Facilities Manager approval firstb) Add order on excel trackerc) Keep inventory of coffee supplies and order as needed, from Heathland. d) Ensure Facilities Manager approves all supplies requisitions.• Keep all files and supplies organized and locked in cabinets.Regards,Rahul Yadav
(408) 560-3956rahul@reqroute.comhttp://reqroute.catsone.com/careers/index.php (Click to see MOST Current Openings)DISCLAIMER:The information transmitted is intended only for the person or entity to which it is addressed and may contain confidential and/or privileged material. Any review, retransmission, dissemination or other use of, or taking of any action in reliance upon, this information by persons or entities other than the intended recipient is prohibited. If you received this in error, please contact the sender and delete the material from any computer or if you want to be REMOVED please reply with REMOVE in the Subject line of this emailReqRoute, Inc is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, disability, military status, national origin or any other characteristic protected under federal, state, or applicable local law (www.reqroute.com). We are committed to providing exceptional experience. To give feedback please email us at support@reqroute.com.
Job Summary
Full Time
Business Services
$44k-56k (estimate)
06/23/2023
05/14/2024
reqroute.com
SAN JOSE, CA
50 - 100
2008
YASH DAVE
<$5M
Business Services
Related Companies
The job skills required for Office Admin Assistant include Accounts Payable, etc. Having related job skills and expertise will give you an advantage when applying to be an Office Admin Assistant. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Office Admin Assistant. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Office Admin Assistant positions, which can be used as a reference in future career path planning. As an Office Admin Assistant, it can be promoted into senior positions as an Administrative Assistant II that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Office Admin Assistant. You can explore the career advancement for an Office Admin Assistant below and select your interested title to get hiring information.
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